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Zoho Mail: business email on your own domain

Professional business email on your domain, for example hello@yourcompany.com. You create a Zoho account, buy a plan and send us the domain settings.

Time: 15 minutesAvailable: AI supportDifficulty: HardTypical cost: from $1 / user / month

Added:

What is Zoho?

Business email on your domain with a calendar, notes and contacts, without ads.

  • On the market since 1996, headquartered in Chennai, India.
  • More than 150 million users of Zoho services worldwide.
  • Zoho Mail has been running since 2008 and is used by more than 550,000 businesses.

Why do we choose Zoho?

  • Email on your domain, for example hello@yourcompany.com, from $1 per user per month, billed annually.
  • Accounts signed up with the United States are stored in Zoho’s US data center.
  • No ads in your inbox.
  • The account and mailboxes belong to you.

What should you look out for?

Zoho or Google Workspace?

  • Zoho: When you need business email on your own domain at a low price, without an office suite. Zoho Mail (this page)
  • Google Workspace: When besides email you want documents, a drive and video meetings in one package, and your team knows Gmail. Google Workspace

See all differences

AdvantageNot a big dealDisadvantage

Prices as of October 13, 2026. Prices may change.

Zoho or Google Workspace?

Answer 4 short questions. Based on your answers, we will suggest which service fits your business better.

What do you need besides email?
Does your team already use Gmail?
What matters more to you?
Must your emails be stored in the United States?

Answer all the questions and we will show you the result.

Work with AI

Pick an assistant. It opens with a ready prompt and walks you through this guide step by step.

ChatGPT (opens a new tab with a ready prompt)Claude (opens a new tab with a ready prompt)Gemini (copies the prompt and opens a new tab, paste it into the chat)Perplexity (opens a new tab with a ready prompt)

Names and logos belong to their owners. We are not affiliated with OpenAI, Anthropic, Google or Perplexity.

  1. 1Create an account

    Go to zoho.com/mail/signup.html (opens in a new tab) and sign up.

    • With your Google account - if you don’t want a new password.
    • With email and password - fill in the form and click “SIGN UP FOR FREE”. Use a password you don’t use anywhere else.
    • Check the country in the form: Zoho stores your data in the data center of its region, for example the US one.

    Check the source: Zoho Mail setup guide, as of October 13, 2026 (opens in a new tab)Check the source: Zoho data centers, as of October 13, 2026 (opens in a new tab)

  2. 2Add your domain

    On the domain page, click “Add now” under “Add an existing domain”.

  3. 3Enter your domain and organization

    In the pop-up, enter your domain address (for example yourcompany.com) and the name of your organization, then click “Add now”.

    Don’t know where your email is?

    Already have email on this domain with another company? Enter the domain or an email address, check where it runs, and let us know before we switch your email to Zoho.

  4. 4Choose a plan and the number of mailboxes

    Open the “Subscription” tab and choose a plan in “Available Plans”.

    • “Mail Lite” 5 GB - usually enough for business email.
    • “Mail Lite” 10 GB - if you often send large attachments, for example designs or PDFs.
    • The number of users is the number of mailboxes: 1 for hello@, 2 for hello@ and sales@.
    • Mail Lite is billed annually only; Zoho has no monthly plan for it.

    Find the right plan for your business

    How many mailboxes do you need?
    1
    Do you often send large attachments, for example designs or PDFs?

    Answer all the questions and we will show you the result.

    Prices as of October 13, 2026. Prices may change.

    Check the source: Zoho Mail pricing, as of October 13, 2026 (opens in a new tab)

  5. 5Pay

    Click “Proceed To payment”, enter your payment details and confirm the purchase.

    • The payment usually goes through within a few minutes.
    • Your PDF invoice is in the Zoho admin console: “Subscription” → “Overview” → “Manage Subscription”.
    • Then, at the top right, choose “Your Store Details” → “Transaction History”.
    • Next to the payment, click the PDF icon and choose to download it.

    Check the source: Zoho help on subscriptions and invoices, as of October 13, 2026 (opens in a new tab)

  6. 6Send us the domain settings

    In the Zoho admin console (opens in a new tab), send us the instructions for your domain.

    • Go to “Domains”, choose your domain and open “Verify Domain Ownership”.
    • Choose “Add a TXT record in the DNS” and click “Send to your DNS admin”.
    • Enter the address aleksander [at] rend.pro and click “Send Instructions”.
    • You don’t share your password.

    Check the source: Zoho help on domain verification, as of October 13, 2026 (opens in a new tab)

Done. We will add the DNS records for email and tell you when to click “Verify TXT record” in Zoho. You can add more mailboxes, for example sales@, in the admin console, or just email us and we will do it together.

Questions about Zoho Mail

How much does Zoho Mail cost?

It depends on the plan and the number of mailboxes. Example: Mail Lite costs $1 per user per month with 5 GB or $1.25 with 10 GB, billed annually. For one mailbox that is $12 or $15 a year (our calculation). Prices as of October 13, 2026. Prices may change. Check the source: Zoho Mail pricing, as of October 13, 2026 (opens in a new tab)

Is there a free plan?

Zoho has “Mail Free” for up to 5 users, with 5 GB per user and one domain, but without IMAP, POP or ActiveSync, so it works mainly in Zoho’s own apps. Zoho says it is available only in select data centers, so check it when you sign up. Prices as of October 13, 2026. Prices may change. Check the source: Zoho Mail pricing, as of October 13, 2026 (opens in a new tab)

How many mailboxes do I need?

One mailbox is one address, for example hello@yourcompany.com. If you also want sales@yourcompany.com, choose 2 users. Pick 5 GB or 10 GB per mailbox depending on your attachments.

Do you get admin access to my email?

No. For a one-off setup, the domain instructions are enough. Admin access is needed only for ongoing monthly care of your mailbox: then you add us as a user with the admin role, which in Zoho means one extra paid mailbox.

Where are my emails stored?

Zoho stores accounts signed up with the United States in its US data center (Quincy, with Dallas as backup). Accounts from other countries go to the data center of their region, for example Europe or India. Check the source: Zoho data centers, as of October 13, 2026 (opens in a new tab)